Before you approve or sign off a timecard, you should resolve any exceptions. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. ; Select Submit. Click the Requests tab. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Click Cancel. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. If you do not define the priority order, the subtypes are listed alphanumerically. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). You can approve the entire timeframe or part of the timeframe. Contact your UKG Representative for more information. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Select the request you want to cancel. Ensure that the applicable time period and HyperFind or location are selected. %%EOF The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 Yes. In Duration select one of these options. %PDF-1.5 % For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. .video-dimensions.vjs-fluid { Time Off. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off The recommendations are based on coverage and accruals balances. Click Hover over the time off request you want to retract or cancel. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Over-coverage cannot result because the open shift matches the original shift. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream The system displays a summary of the current request and notifies you that it has been submitted. padding-top: 56.25% !important; If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. 3. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. %PDF-1.5 % Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Timecard approved by employee but not by manager. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. If it was configured with only Hours, only the Start hours and at the bottom. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Filter your search by category. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. You can approve the entire timeframe or part of the timeframe. Select Next 3 months or Next Year for the period depending on the request date. Modal body. The email will have a link to Kronos iSeries Central. Locate the pay period containing the time off With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Note: You are not prompted to confirm cancel requests. Click Tap Cancel Request . %%EOF From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Click Cancel Request. In My Notifications, click My Requests. Click My Info > My Time > Time Off > History in Kronos WFR. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. To act on a time-off request without viewing details, click the applicable Quick Action and then click the You can also approve multiple timecards at the same time from the Employee Summary page. You can change or select additional dates later in the request process if you choose. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. From your Home page, in the My Notifications tile, click My Requests. Click Main Menu > My Information > My Calendar. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Kronos v8 Mobile Time Off Requests. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. LOG OFF . The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. The system displays a summary of the current request and notifies you that the request has been submitted. Note: You must also select an Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. Click the . endstream endobj 164 0 obj <. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. 163 0 obj <> endobj }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. 392 0 obj <>stream %PDF-1.5 % -]2 . An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. hbbd```b``N 3@$3dHr0.Dn [F0B R/ See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. Select the one or more check boxes next to. Open a timecard and select the appropriate timeframe. When you click Cancel Request the arrow will change to pointing right showing an activity is You can submit time-off requests from the My Time Off tile and from My Calendar. 1 Click Show Menu, Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Jobs that have not yet been approved are not shaded. 6.) Close. Cancel from My Calendar: Click New . To group pending requests at the top of the schedule, click the. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. More details on these changes can be found below. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Gear. - Approved requests become Cancel Approved. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. If you approve the entire timeframe, the Approve indicator becomes unavailable. 2019, Kronos Incorporated. Hours. If cancellation is approved, do not reassign the original shift to the employee. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. ; Enter the start time of your requested time off in the Start hours field. Click Tap the Requeststab. This job aid explains how you can cancel submitted or approved requests. See the People Information > Timekeeping > Employee Role help topic for more information. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Note: You cannot change the request type after you save it. or generic notification is deleted, the request subtype cannot be used. Canceling an unapproved request, through the Time Off History screen. endstream endobj startxref Caution: If paycodes are confidential for privacy or regulatory reasons, do End hours fields are displayed. Employee Notification. 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